Personal Assistant, Office-manager, Secretary

• Chief’s day coordination - planning schedule for the meetings and negotiations;
• Business trips support - ordering and booking tickets, hotel booking, visa support;
• Coordination and technical support of meetings and negotiations;
• Monitoring of documents signing;
• Screening of incoming and outgoing emails; recording, managing and responding appropriately;
• Solution of organizational aspects of the office administration;
• Acceptance and distribution of telephone calls;
• Receiving and registration of incoming and outcoming correspondence;
• Provide functional and administrative assistance and support.

• Front Desk: as the first contact face of SAP, welcoming to the guests and clients. Responsible for the office appearance.
• Guest Relations: flight-hotel booking, visit planning and arranging transfers for individuals and groups of clients, business partners or SAP employees.
• Assisting to Marketing Department on: launching corporate events, planning and executing seminars and workshops, preparation and sending customer invitations, meeting planning and announcements to the clients of SAP.
• Office Management: resource planning, communication with suppliers, ordering, purchasing, logistic and stock management.
Reporting to the SAP Administration Director.